Privacy Policy

The Lister Institute of Preventive Medicine
Privacy Policy

Who are we?

The Institute was originally established in 1891 with two primary aims: to undertake fundamental scientific research into the causes, prevention and treatment of disease in man and animals, and to prepare and supply special protective and curative materials such as vaccines and antitoxins.

For many years the Institute had an internationally renowned laboratory on Chelsea Embankment and at Elstree. In the 1970’s financial pressures led to the closure of these laboratories resulting in a capital sum invested by the Institute’s management which, over the years, has grown to form the fund from which all our awards are financed.

The Lister Institute of Preventive Medicine, PO Box 2502, Watford, WD18 1AE is a registered charity (20627). The Institute is registered with the ICO – Registration No: ZA314586.

Please read this policy carefully, along with our Terms and Conditions and any other documents referred to in this policy, to understand how we collect, use and store your personal information.

If you have any questions regarding the Lister Institute’s Privacy Policy, please contact our Data Protection Officer at: The Data Protection Officer, The Lister Institute, PO Box 2502, Watford, WD18 1AE;

The Institute’s Data Protection Officer is Ms Kate Law.

What do we do?

Acquisition and advancement of preventive medicine knowledge is crucial to our understanding of health and disease, and we believe that top-performing individuals, and their dedicated supporting staff, are best placed to drive progress.

Our funding programme is structured to identify these researchers and provide them with the appropriate support at crucial stages in their careers. We currently award up to six fellowships annually, each worth approximately £250,000 and provided under flexible terms to help researchers achieve the maximum impact with their work. The fellowships are provided as a single lump-sum to the winner’s host institution and may be spent over a five-year period. We also fund up to 35 Summer Studentships annually. These provide the opportunity for undergraduates to work in Lister Fellows’ laboratories for the summer. Each award is worth £2,000.

Data Protection

At the Lister Institute we are committed to protecting your personal information and privacy. We do, however, need to collect and use your personal information for legitimate purposes to help ensure that the Institute operates efficiently and effectively.

It is important that you read this policy carefully to understand what information we hold, how we may use it, and what your rights are.

What is personal information?

Personal information is data that can be used to help identify an individual, such as name, address, phone number or email address.

What is sensitive personal information?

Sensitive personal information is data that consists of racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data concerning an individual’s sex life or sexual orientation. The Institute does not collect this type of data.

Lawful Processing

The Lister Institute will only collect and use your personal information when there is a lawful basis to do so. The law allows for six legitimate ways to process an individual’s personal information. However, only one of these ways to process an individual’s personal information is relevant to the manner in which we process data:

Information is processed on the basis of the “legitimate Interests” of the Lister Institute

What are the Lister Institute’s Legitimate Interests?

Governance

  • The delivery of our charitable mission as set out in our charitable priorities
  • Internal and external audit for financial or for regulatory compliance purposes
  • Statutory reporting

Operational Management

  • Managing a database of Members, Fellows and standing committee members for the purpose of the organisation of Institute meetings and events
  • Physical security, IT and network security
  • Processing data for historical, scientific or statistical purposes
  • Processing the personal information of all our staff (and former staff as appropriate) for recruitment, staff administration, remuneration, pensions, and performance management purposes.
  • Provision and administration of staff benefits and learning and development opportunities

Financial Management & Control

  • Processing of financial transactions and the maintenance of financial controls
  • Preventing fraud, the misuse of our services, or money laundering

General Privacy Notice for Lister Prize Fellowships and Summer Studentships (Awards)

By submitting an application you accept that the Lister Institute (the Institute) will control and process personal data about you. You may have included other individuals personal information within a grant application submitted online. If so, you are responsible for confirming you have the written agreement and permission of any individuals identified in your application to pass their personal information to the Institute. We will use this information only for the purposes of assessing your application, managing or monitoring any grant awarded, related administration or research purposes.

The Institute processes any personal data received for purposes associated with applications for Lister Prize Fellowships and Studentships including:

  • the drafting, submission and processing of any applicant’s application/proposal;
  • resolving any queries which any applicant may raise in relation to the Awards;
  • the operation of the Awards processing and management information systems
  • the acquisition of UK and/or European reviewers’ and Scientific Committee assessors’ comments on Fellowship applications;
  • the preparation of material for use by referees, assessors, and assessment panels in relation to Fellowship applications;
  • payments made in relation to either of the Awards;
  • statistical analysis in relation to the evaluation of research and the study of trends in relation to the Prize Fellowships;
  • reporting to other organisations (e.g. the AMRC), on the funding, scientific focus and impact of the Fellowships;
    mentoring opportunities;
  • annual reporting linked to a Fellow’s grant or mentoring;
  • the organisation of Institute meetings and events
  • other appropriate Institute business; and
  • compliance with any legal or regulatory obligations

To maintain public accountability and to increase awareness of the Awards to potential applicants, the Institute may publish, (including on its website), or disclose into the public domain, details of any of the Awards. Applicants will have the right to request that information they consider to be sensitive is not disclosed (to do so please contact: secretary@lister-institute.org.uk

Information which will be disclosed in this way may include: details of successful Applicants (title, forenames, initials, surname); a photograph of the successful applicant, the name of the host research organisation and department; the type of award and the title of the awarded project with an abstract of the research proposal.

Data Retention

The Institute is committed to retaining a true and accurate record of the core activities and business of the Institute in relation to any funding scheme for archival and business purposes, while destroying records and data the Institute considers to be redundant.

The Institute’s default record retention period in relation to any personal data received in relation to the Lister Prize Fellowships is one year in relation to unsuccessful applicants and (b) five years after the end of the Fellowship in relation to successful applicants after which data and records must be destroyed unless there is a stated business need, legal or statutory requirement, or a perceived historical value to retain the record. Consolidated, anonymised data will be kept in order to analyse trends in applicants and applications to the Lister Institute.

Confidentiality and keeping your data secure

Unfortunately, the transmission of data across the internet is not completely secure and whilst we do our utmost to try to protect your personal information we cannot guarantee that loss, misuse or alteration of data will not occur whilst data is being transferred – therefore any personal information you give to us is done at your own risk.

Disclosing your information

We will only disclose your information if:

  • It is required as part of the legitimate purposes of the Institute
  • Already in the public domain or gets into the public domain through no fault of the Institute
  • Already in the Institute’s possession and was not confidential at the time of receipt
  • We are required to do so by law, for example if a law enforcement agency requires information or if compelled by a court order

Data Protection Rights

The Institute will only use your personal information if the requirement falls under legitimate interest.

  • Right to be Informed
    You have the right to be told how your personal information will be used. This privacy policy is designed and intended to be a clear and transparent description of how your data may be used.
  • Right of Access
    You can write to our Data Protection Officer asking what information we hold on you and to request a copy of that information.
  • Right of Erasure
    You have the right to have your personal information deleted when there is not any compelling reason for it to be processed.
  • Right of Rectification
    If you believe our records are inaccurate you have the right to ask for those records concerning you to be updated.
  • Right to Restrict Processing
    In certain situations you have the right to ask Institute to stop or suppress the processing of your personal information.
  • Right to Object
    You have an absolute right to stop the processing of your personal information on the basis of legitimate interest and processing for purposes of scientific/historical research and statistics.

If you would like more information on your rights please see the ICOs explanation.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. All information is hosted within the UK.

Third Party Websites

Our website may include links to other sites, not owned or managed by us. Please note that when you click on one of these links, you are entering another site. We cannot be held responsible for the privacy of information collected by websites not managed by us and encourage you to read the privacy statements of these linked websites as their privacy policy may differ from ours.

Cookie Policy

Cookies are simple text files stored by your web browser that provide a method of distinguishing among visitors to the website. We use cookies to identify your browser as you visit pages on our website. Cookies created on your computer by using our website do not contain personally identifiable information and do not compromise your privacy or security. Cookies allow us to gather anonymous information.

When you use the Institute’s website or social media pages (Twitter), you agree that unless you have set your computer’s browser to reject cookies, we can place them on your device and use that data in accordance with this policy.

We use Google Analytics to understand the performance of our website. This is conducted exclusively at an aggregated level and personal information (IP Address) is anonymised. All data held by Google will be deleted after 14 months. Our web server registers the IP addresses of all devices accessing our website in order to deliver content back to you.

Complaints

If you are unhappy with how we have processed your personal information please firstly contact the Data Protection Officer listed above, if you are still unhappy you may contact the following:

Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline: 0303 123 1113 (local rate) or +44 1625 545 745